How to Become a Delegate

You must submit your intention to speak in writing no later than 12:00 noon on the Wednesday preceding the Committee of the Whole meeting at which you wish to speak. The submission must include:

• Your name (or the name of your group)
• The nature of the business to be discussed
• If representing an organization, provide the name of the organization
• The topic you wish to address

• Email or facsimile requests are accepted, and you will receive confirmation of receipt.
• If you intend to distribute any supporting reports or documents during your presentation, they must be submitted to the Laura Stanzel, Deputy Clerk [deputyclerk@ektwp.ca] along with your registration request. This ensures the material is circulated to the Committee in advance.

• Delegations are added to the agenda on a first-come, first-served basis.
• Due to limited time, only two delegations can be heard per meeting. If the item you wish to address is not on the agenda, your request may be referred to a later meeting.

• If a delegation is not listed on the agenda, it can still be heard if a majority vote of the Committee members approves it.

• Delegates will be allotted 10 minutes for their presentation, followed by 10 minutes for questions and answers.
• The Mayor has the discretion to extend or reduce the time allocation as needed.

Members of the public attending the meeting must maintain order and follow the rules:

• Addressing the Committee: Public members may only speak if specifically requested by the Mayor and approved by the Committee. In this case, their speaking time is limited to 5 minutes.

• Disruptions: Interrupting the Committee, its members, or other speakers is prohibited.

• Signs and Placards: Picket signs, placards, or similar items are not allowed in the Council Chamber or Meeting Room.

• Food and Drink: Hats, food, and beverages are not permitted in the Chamber.